Does your HR Team still use Paper (Manual) Pay Slips; is it time for an Upgrade?
Let us recall, few years earlier, when an employee requests for the pay slips, HR departments, needed to pull it up from a paper file, print a copy securely and then give it to the employee, there were many mini tasks involved in simply giving a payslip to an employee. Payslips, were created by using excel templates, or mail merge programs, in word, then printing and providing to the employee. There was a fair amount of manual work, which in itself was not error free.
Another aspect was, if the same employees’ come back and ask again the pay slip for different months, for various reasons, the cycle of manual work went on. This usually a simple job, tuyrned out to be demanding, adding to the frustration of the HR departments, adding one more task of printing and delivering the payslips to employees in a secure and confidential manner.
It’s the time for the HR departments to be more productive. It’s high time for them who still do manual printing and other manual tasks to move to a Cloud based HR and Payroll Solution with electronic payslips, elimintaing the need of printing slips of any kind, on paper.
Let us have a look at only feature of electronic payslips or epayslips, and find out whether it’s worth the upgrade.
1. ePayslips are Ecofriendly.
As there is no need for printing, your organization will be using less paper and ink – contributing towards your environmental and waste-reduction goals. Eco-conscious staff will appreciate this step towards ‘going greener’.
As the payslips contains confidential salary information, when it is printed on the paper, there is a chance of paper being mis-placed or stolen. Storing the payslips on a cloud-based system is highly secure. Even if your Laptops or Mobile Phones are stolen, still there is a need for them to access your account with the passwords. So, by using Cloud based HR and payroll system, HR departments have a greater degree of confidence, which in turn means building trust with employees, by having data greater security, which in turn also helps earn respect from business leaders, by protecting the business’ reputation with a modern, technologically savvy solution.
3. Employees can access payslips anytime, anywhere more convenient.
Employees may need the payslips for submission during their personal transactions. So, it is not convenient each time to request the payslips through HR department and wait to hear from them. In this case epayslips are more convenient employee can view it anytime and from anywhere, it is available online 24/7, print it and use it, as they deem fit. Plus they have the responsibility of protecting the payslip after printing,.
4. Cost Effective
Printing payslips for all the employees consumes lot of paper and also adds to printing costs, delivery costs, postage costs, of any. If an error needs to be corrected the whole cycle repeats again, adding to further costs. This can be done absolute at no cost or a fixed nominal cost by using electronic delivery methods, by using a Cloud based HR and Payroll system.
5. Easy Access to Historical Payslips
Some times employees may need older payslips to submit during their personal transaction with banks and other financial institutions. In this case with the help of a Mobile App or Employee Self Service they will be able to view or download all the payslips which they need at the click of a mouse or tap on the mobile.
Not every organization has a big budget for a a streamlined HR department, by using Cloud Based HR and Payroll Solutions, you can get t he same professional solutions, at a fraction of the cost, to streamline your HR processes, adding to productivity and many long term and hidden benefits.
HR Chronicle being the leader in this area, has helped a lot of SME’s in their process management and helped the achieve success. We are sure you will want to know more. HR Chronicle is a leading Cloud Based HR and Payroll Software, we have served our customers since 2006 that’s when the very first version of HR Chronicle came out, HR Chronicle is available in 2 flavors, Cloud Based and On Premise. To know more give us a shout, we will happy to discuss more.